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Mines Office of Research Administration is hiring a Proposal Analyst!
In this dynamic and vital role, you will assist faculty in developing research and other sponsored proposals by formulating, compiling, reviewing, and submitting grant proposals from the Office of Research Administration (ORA). You will serve as a resource to faculty and administrators in the administration of sponsored research, specifically the submission of funding proposals to external organizations.

Key responsibilities include advising faculty about funding sources, sponsoring agency, Federal and State rules and regulations and School policies and procedures. You will work directly with faculty to develop School approved budgets that accurately reflect project costs and be responsible for maintaining an accurate database of proposals which will be accessed by ORA and campus constituents, including individual faculty members, department heads, deans and central administration.

The ideal candidate for our proposal analyst position will be someone who excels at balancing competing priorities, has excellent organization skills and thrives in fast-paced, detail-driven environments. If that’s you, and helping Mines’ world-class faculty secure research funding sounds intriguing, apply today!

This office operates in a hybrid work model. On campus presence is required at least twice per week.

This posting may be used to fill multiple vacancies based upon business needs.

Primary Responsibilities

Proposal Submission

• Coordinate the information dissemination and proposal submission process for the School’s subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient’s proposal into the School’s proposal and budget.
• Successfully navigate large and diverse workload for differing sponsors
• Budget for and submit proposals with cost share meeting School and sponsoring agencies rules and regulations

• Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Review and determine budgeted costs are allowable, allocable and reasonable; if costs don’t meet those requirements, recommend changes to faculty.

• Determine the completeness of proposals by confirming all agency and School requirements are met and necessary forms and certifications are prepared.  Submit approved proposals, on behalf of the School, by the sponsor mandated deadline.
• Determine proposal compliance in accordance with the rules and regulations of external agencies, the rules and regulations of the School and the state of Colorado. Frequently, the guidelines and rules set forth by the sponsor do not dictate a clear or single appropriate action and this position must evaluate all available information and determine possible solutions
• Individually prioritize proposals in order to meet deadlines set by funding agencies.

• Responsible for determining the accuracy and completeness of a proposal; has authority to submit proposals in Cayuse 424

• Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.
• This position does not have institutional signature authority to sign any commitments of School resources (i.e. Letters of Commitment), cost share, unusual representations and certifications or legally binding agreements of any nature.

Institutional Data Repository

• Responsible for ensuring accurate data is entered into the data repository
• Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
• Track all proposals through data repository and provide notice when they are ready for final sign off

Communication & Outreach

• Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
• Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
• This position has ongoing contact with sponsoring agencies and other external personnel for the purpose of education and training of federal and state policies and directives, ORA procedures, and School policy.
• Meet with faculty either formally or informally to answer questions and/or assist with a proposal submission

Training and Process Improvement

• Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to the proposal submission process.
• Provide support for Proposal Analyst unit, particularly regarding large & complex proposal submissions.
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.

Minimum Qualifications

• Bachelor’s degree in business or related field. Work experience or associate’s degree which provides the same kind, amount and level of knowledge acquired for a BA may be substituted for the degree
• Two years research administration experience
• Knowledge of regulations governing sponsored research
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
• Ability to critically analyze information and use problem solving skills
• Outstanding interpersonal and communication skills
• Skill in establishing and fostering a cooperative work environment

Preferred Qualifications

• Master’s degree
• Experience working in Institute of Higher Education

Salary and Benefits

$68,700 – $76,300 annual salary rate

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Colorado School of Mines (Mines) in Golden, Colorado, is seeking a dedicated and skilled Contract Administrator to join our Office of Research Administration (ORA).
If you are you an experienced research administrator, skilled in negotiating research contracts and drafting contract agreements, keep reading!

At Mines, we are proud of our 150-year legacy, and our R1 research designation. Nestled in the picturesque town of Golden, Colorado, we are a cornerstone of the STEM community and the state of Colorado. As a Contract Administrator, you will play a crucial role in drafting and negotiating sponsor agreements at our esteemed institution. For more about ORA and their integral work visit: https://ora.mines.edu/.

This is currently a hybrid position, successful candidates must be able to commute to Golden, CO at least twice per week.

Primary Responsibilities

Contract and Grant Review and Negotiation

• Negotiate unacceptable terms with the research sponsor. This involves suggesting or insisting on, as appropriate, alternative language or deletion of terms and conditions. Collect relevant information and ensure approval of all terms and conditions.
• Perform cost negotiations with sponsors; including a justification of costs and explanation of school polices and business practices.
• Maintain awareness of contractual language regarding issues such as intellectual property rights, confidentiality, liability, indemnification, risk, publishing rights, invoice and payment terms, governing law, and confirmation of sponsor’s corporate registration, and identify terms that are compliant with university policies and state law
• Successfully navigate diverse workload for differing sponsors and individually prioritize research agreements in order to meet deadlines set by funding agencies.
• Draft or review research-related contracts, and other agreements, funded and unfunded, such as research and research services and consulting, memoranda of understanding, material transfer agreements, confidentiality agreements, master agreements, cooperative research and development agreements, data use, equipment loans, proprietary information, intergovernmental personnel assignments, and other agreements.
• Review sponsored research agreements, both initial and modifications, received from external organizations to Mines. Analyze the agreement to determine if the terms and conditions meet federal and state regulations, Mines policies, and project requirements.
• Escalate non-standard contract terms, as needed, in accordance with approved escalation procedures.

Contract and Grant Management

• Determine if changes to a research project require prior approval from the project’s sponsor and coordinate with the faculty member to create and submit the change request.
• Submit and approve requests for no-cost time extensions, budget deviations, and pre-award spending based on sponsor requirements
• Perform initial reviews on deficit spending requests (currently, At-Risk Spending Requests) to determine if the financial risk to Mines is acceptable under current policy and practices.
• If issues arise during the performance of a research project, this position will work with the applicable faculty members, ORA staff members, other departments and/or project sponsor, as applicable, to address such concerns.

Subcontracts

• Responsible for initiating, negotiating and managing research subcontracts including a review of the subcontractor’s proposal; determining which subcontract template is applicable, determining the applicable prime contract flow-down terms and conditions; negotiating the subcontract; maintaining subcontract documentation to meet federal and state audit requirements; and manage annual review of subrecipients.
• Work with applicable departments to establish the payment mechanisms for subcontractor invoices.

Communication & Outreach

• Maintain communication with faculty to ensure all information for sponsored research agreement is outlined along with the process to negotiate the agreement. Effective communication is critical to the success of this position.
• Interpret and explain federal, state, and Mines regulations and policies to faculty and other Mines personnel in order to help them understand the contracting process and how the regulations apply to individual agreements.
• Ongoing contact with sponsoring agencies and other external personnel for the purpose of agreement negotiation and management including outline of Mines policies, business practices, and other applicable regulations.
• Meet with faculty to answer questions and/or assist with a sponsored research agreement.

Institutional Data Repository

• Responsible for ensuring accurate data is entered into the data repository, including contract and project information and notes.
• Upload all fully executed agreements, modifications, and sponsor prior approvals into the system.

Training & Process Improvement

• Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to negotiating and accepting a sponsored research agreement.
• Provide support for Contract Administrator unit, particularly regarding contract language and University initiatives
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.

Minimum Qualifications

• Baccalaureate degree in business or related field. Work experience or associate’s degree which provides the same kind, amount and level of knowledge acquired for a BA may be substituted for the degree
• 3 or more years in research administration
• Knowledge and experience with implementation of government regulations
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
• Analyzation and problem-solving skills including the ability to use independent judgment
• Ability to use databases, presentation software, and enterprise financial systems
• Outstanding interpersonal and communication skills
• Skill in establishing and fostering a cooperative work environment

Preferred Qualifications

• Contract negotiation experience
• Knowledge of University environment and policies
• Master’s degree

Salary and Benefits

Contract Administrator II: $72,000 – $80,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care plans
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, and the Colorado State Employee Assistance Program (CSEAP). Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to mines.edu/human-resources/benefits.

Apply

Click here to apply.

Mines Office of Research Administration seeks an IP and Contract Administrator to join the team!

The Intellectual Property & Contract Administrator understands and applies Mines policies and procedures and applies to federal, state, and sponsor rules and regulations in drafting and negotiating. This position requires critical thinking skills to review and interpret guidelines and sponsor expectations, while also negotiating Non-disclosure Agreements (NDAs), Material Transfer Agreements (MTAs), intellectual property terms in Sponsored Research Agreements (SRAs), Interinstitutional Agreements (IIAs), Intellectual Property Management Agreements (IPMPs), and Technology Licensing Agreements, and associated amendments behalf of Mines. This position serves as backup to the Contract Administrator team. This position also provides formal and informal training for faculty and staff. The successful candidate will bring outstanding interpersonal and communication skills, have experience working in and fostering a cooperative work environment, and is self-motivated with the ability to multi-task.

This position requires a minimum of two days per week working on campus in Golden, Colorado.

The Intellectual Property & Contract Administrator is responsible for drafting, analyzing, interpreting and negotiating various contracts and agreements pertaining to intellectual property and academic research at Colorado School of Mines (Mines) within the Office of Research Administration (ORA).  This position is a key member of the Contract Administration unit and serves as a resource to faculty and a liaison for Mines’ Technology Transfer-related work.

Primary Responsibilities

Contract Negotiation & Drafting

• Reviews, drafts, and manages (with minimum oversight) various contracts and agreements pertaining to intellectual property and academic research. These include, but are not limited to NDAs, MTAs, IIAs, IPMPs, Technology Licensing Agreements, and associated amendments.
• Works with ORA to review and draft intellectual property language in sponsored research and grant award agreements.
• Awareness of contractual language regarding issues such as intellectual property rights, confidentiality, liability, indemnification, risk, publishing rights, governing law, and compliance with university policies and state law.
• Successfully navigates a diverse case load of differing sponsors and contractual matters and individually prioritizes agreements to meet deadlines.
• Escalates non-standard contract terms, as needed, in accordance with approved escalation procedures.

Communication & Outreach

• Maintains communication with faculty and other Mines stakeholders to ensure all information is outlined, along with the process to negotiate the agreement. Effective communication is critical to the success of this position.
• Interprets and explains federal, state, and Mines’ regulations and policies to faculty and other Mines personnel, to help them understand the contracting process and how the regulations apply.
• Ongoing contact with sponsors and other external personnel for the purpose of agreement negotiation and management, including outlining Mines policies, business practices, and other applicable regulations.
• Meets with faculty either formally or informally to answer questions and/or assist with the agreement.

Institutional Data Repository

• Responsible for ensuring accurate and timely federal and sponsor compliance through management of agreement and intellectual property information and data in appropriate database systems, including the federal iEdison database.
• Knowledge of iEdison system and reporting.
• Uploads all fully executed agreements, modifications, and other relevant documents into the system.
• Prepares reports as requested.

Training & Process Improvement

• Provides formal and informal training to faculty members and departmental staff regarding school policy and procedures in relation to transactional agreements and contracts.
• Provides support for the Contract Administrator unit, particularly regarding intellectual property language and University initiatives.
• Actively participates in office-wide process evaluation and reengineering efforts. Critically evaluates process and procedures with a goal of efficiency and optimal resource utilization. Makes recommendations for improvements to management and leads improvement efforts if approved.

Minimum Qualifications

• Bachelor’s degree in business, technical, or related field.
• 3-5 years negotiating transactional contracts related to research administration and/or technology licensing
• Knowledge of Federal and State regulations regarding university research, and intellectual property management databases
• Knowledge of iEdison system and reporting as required by the Bayh Dole Act
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
• Analyzation and problem-solving skills including the ability to use independent judgment
• Ability to use databases, presentation software, and enterprise financial systems

Preferred Qualifications

• Knowledge of University environment and policies
• Master’s degree in business, technical, or related field.

Salary and Benefits

$71,600 – $79,600 annual salary  

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Mines Office of Research Administration is seeking our next Contract Manager. This leadership position is responsible for the management of research and other sponsored agreements through the Office of Research Administration (ORA) at Colorado School of Mines (Mines). This position is a key member of the Contract Administration unit and serves as a resource to faculty and a liaison for Mines and sponsoring research organizations. The Contract Manager will serve as a lead resource to faculty and administrators in the administration of all sponsored research, specifically in interpreting and negotiating sponsored project.

As our Contract Manager, you’ll oversee our team of Contract Administrators. You’ll also be responsible for maintaining an accurate database of research agreements which will be accessed by ORA and other organizations on campus, including individual faculty members, department heads, deans and central administration. This position requires critical thinking skills to review and interpret terms and conditions, policies and procedures, sponsor expectations and is responsible for determining that a research agreement is ready for execution.

This position currently operates in a hybrid work environment, with campus presence required weekly. The incumbent must be able to commute to campus in Golden, Colorado, on a regular basis.

Primary Responsibilities

Contract and Grant Review and Negotiation

• Identify issues and present solutions and approaches for resolution; develop creative solutions to complex contract issues
• Asist with and work on Special Projects based on Mines’ large-scale and strategic initiatives
• Review sponsored agreements, both initial and modifications from external organizations. Analyze the agreement to determine if the terms and conditions meet federal and state regulations.
• Negotiate unacceptable terms with research sponsor by suggesting or insisting on alternative language or deletion of certain agency terms and conditions.
•  Determine if additional Mines personnel need to be advised of terms and conditions of an award and if their approval is required in order to accept the award.
• Review and evaluate intellectual property (IP) terms in sponsored agreements and make determinations on the appropriate IP approach, working with faculty to protect institutional and sponsor intellectual property interests.

Contract and Grant Management

• Determine if changes to a research project require prior approval from the project’s sponsor. If prior approval is required, this position will coordinate with the faculty member to create and submit the change request.
• Submit and approve requests for no-cost time extensions, budget deviations, and pre-award spending based on sponsor requirements
• Perform initial reviews on deficit spending requests (currently, At-Risk Spending Requests) to determine if the financial risk to Mines is acceptable under current policy and practices.
• If issues arise during the performance of a research project, this position will work with the applicable faculty members, ORA staff members, other departments and/or project sponsor, as applicable, to address such concerns.

Subcontracts

• Responsible for initiating, negotiating and managing research subcontracts.  This includes a review of the subcontractor’s proposal; determining which subcontract template is applicable, determining the applicable prime contract flow-down terms and conditions; negotiating, if necessary, the drafted subcontract; maintaining subcontract documentation to meet audit requirements; and manage annual review of subrecipients.
• Work with applicable departments to establish the payment mechanisms for subcontractor invoices.

Contract Team Manager

• With support from the Assistant Director, the Contract Manager will have direct supervision of the Contract Administration unit, 4-8 Full Time Employees, with the authority to hire, evaluate performance, and resolve personnel concerns.
• Determine work prioritization by evaluating workloads, deadlines, complexity of the work load, School policy and staff resources.  To facilitate these functions, this position will build standard and ad hoc reports to provide performance metric data.
• Establish a work environment in which participation, respect and excellence are fostered.
• Establish and promote and manage professional relationships and open communications among all departments. Promote team building, strong collaborative and people-oriented environment with a strong work ethic among team members.
• Acts to resolve complex administrative or legal questions or issues that arise and coordinates with and escalates to Assistant Director and/or ORA Director on resolution, as needed and as appropriate.
• Responsible for creating and maintaining efficient policies and procedures for the Contracting unit. This will require continuous evaluation of processes, researching best practices, analyzing contracting data and statics and performing regular risk assessments.
• Provides expertise and consultation related to regulatory and policy issues for successful management of research projects to ORA staff, departmental administrators and faculty.
• Remains knowledgeable about current federal regulations, pending changes, OMB Circulars, Federal Acquisition Regulations, state of Colorado regulations and school policy.
• Assist in the maintenance of ORA’s Research Management software and the School’s financial system; specifically, with regards to contractual and legal information. Ensure there are adequate training materials and coordinate with other campus offices and faculty on process changes.

Institutional Data Repository

• Work with the data repository team to implement and maintain the software with regards to contracts unit
• Responsible for ensuring accurate data is entered into the data repository
• Upload all fully executed agreements, modifications, and sponsor prior approvals into the system.
• Work with the data repository team to implement and maintain the software with regards to contracts unit

Communication & Outreach

• Maintain communication with faculty to ensure all information for sponsored research agreement is outlined along with the process to negotiate the agreement. Effective communication is critical to success of this position.
• Interpret and explain federal, state, and Mines regulations and policies to faculty and other Mines personnel in order to help them understand the contracting process and how the regulations apply to individual agreements.
• Ongoing contact with sponsoring agencies and other external personnel for the purpose of agreement negotiation and management including outline of Mines policies, business practices, and other applicable regulations.

Training & Process Improvement

• Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to negotiating and accepting a sponsored research agreement.
• Provide support to Contract Administration unit, particularly regarding University initiatives and Special Projects
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.

Minimum Qualifications

• Bachelor’s Degree in business or other related field
• 8 or more years research administration experience
• Working knowledge of federal and state regulations related to research administration
• Excellent communication skills (oral and written) with the ability to discuss complex contract issues with a multitude of stakeholders
• Problem solving and analyzation skills with prove ability to critically analyze information in order to make independent decisions
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a campus community and ability to meet multiple, competing deadlines

Preferred Qualifications

• Juris Doctorate (J.D.) degree
• Significant (10+ years) contract negotiation experience
• Experience with data analysis
• Thorough knowledge of federal regulations governing sponsored research
• Familiarity with university policies regarding contracting, procurement, or research funding

Salary and Benefits

$96,400 – $107,200 annually

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees.

For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Mines invites applications for a Proposal Manager, responsible for the management of research and other sponsored proposals through the Office of Research Administration (ORA) at Colorado School of Mines (Mines). This position is a key member of the Proposal Analyst unit and serves as a resource to faculty to ensure compliant proposal submissions. The Proposal Manager will serve as a lead resource to faculty and administrators in the administration of all sponsored research, specifically the submission of funding proposals to external organizations.

The Proposal Manager, with support from the Assistant Director, manages a team of Proposal Analysts by monitoring the schedule and development of sponsored project proposals for Mines. This position will also be responsible for maintaining an accurate database of proposals which will be accessed by ORA and other organizations on campus, including individual faculty members, department heads, deans and central administration.

This position requires critical thinking skills to review and interpret proposal guidelines and sponsor expectations and is responsible for developing compliant proposal budgets, determining that a proposal is ready for submission, signing and submitting proposals on behalf of School by deadline, and providing formal and informal training to faculty members and department administrators.

This position requires on campus presence several days per week.

Primary Responsibilities

Proposal Submissions

Review research and other sponsored proposals for external funding to assure that the proposals comply with School, state of Colorado, and sponsoring agency regulations.  Determine the completeness of proposals by ensuring all agency and School requirements are met and necessary forms and certifications are prepared. Submit approved proposals, on behalf of Mines, by the sponsor mandated deadline.

• Coordinate the information dissemination and proposal submission process for the School’s subrecipients, subcontractors, or third-party contributors. Accurately incorporate the subrecipient’s proposal into the School’s proposal and budget.
• Work with faculty to create institutionally approved proposal budgets by applying knowledge of a variety of cost information such as School and agency policies. Will determine allowable costs, coordinate with other units on campus for any cost waivers, and verify any institutional funds or resources used for cost matching.  If costs are determined unallowable, recommend changes to the faculty.
• Perform cost negotiations with project sponsors; including a justification of costs and explanation of school polices and business practices.

Proposal Team Manager

• With support from the Assistant Director, the Proposal Manager will have direct supervision of the proposal analyst unit, 4-8 Full Time Employees, with the authority to hire, evaluate performance, and resolve personnel concerns.
• Determine proposal prioritization by evaluating the sponsor deadline, complexity of the proposal, School policy and staff resources.  The Proposal Manager will effectively manage workloads and priorities for the Proposal Analyst unit to ensure that majority of proposals are complete and submitted by the sponsor deadline.
• With support from the Assistant Director of Pre-Award, provide training to the Proposal Analysts and faculty on proposal requirements, both school and sponsor, federal regulations, allowable costs, statements of work, indirect costs, etc.  Provide assistance and guidance to Proposal Analysts when they are presented with an unusual situation or problem.
• Work with the Assistant Director of Pre-Award to establish, document, disseminate and review efficient business policies and procedures for the proposal team while ensuring best business practices.
• Serve as the final decision-maker regarding the accuracy and completeness of a proposal.  Use authority to sign sponsor representations and certifications, specifically the standard federal representations and certifications included in grant application templates, including Letters of Commitment and cost share.
• Determine and maintain proposal creation and submission information on the web site.

Institutional Data Repository

• Work with the data repository team to implement and maintain the software with regards to proposals
• Responsible for ensuring accurate data is entered into the data repository.
• Follow up with faculty to ensure they complete all sections in the data repository as needed and within timeline provided by ORA
• Track all proposals through data repository, review & provide final approval when ready

Communication & Outreach

• Daily communication with faculty to ensure all information for a proposal submission, including the budget and supporting documentation, follow School and sponsor guidelines.
• Interpret and explain federal, School, or state regulations and policies to faculty and other School personnel in order to help them understand the proposal process and how the regulations apply to individual proposals.
• This position has ongoing contact with sponsoring agencies and other external personnel for the purpose of education and training of federal and state policies and directives, ORA procedures, and School policy.
• Provide formal and informal training to faculty members and departmental staff regarding school policy and procedures and sponsoring agency rules and regulations in relation to the proposal submission process.
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations & lead improvements efforts when approved.

Minimum Qualifications

• Baccalaureate degree in business or related field
• Six years experience in research administration
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
• Advanced experience using databases, presentation software, and enterprise financial systems
• Advanced experience critically analyzing information and using problem solving skills in order to make independent decisions
• Outstanding interpersonal and communication skills
• Skill in establishing and fostering a cooperative work environment
• Self-motivated and ability to multitask in order to meet deadlines

Preferred Qualifications

• Advanced degree in research administration, business administration, or related field
• Seven or more years experience in research administration
• Experience working in an Institute of Higher Education
• Knowledge and experience implementing research regulations for various federal sponsors
• Proposal development experience for both federal and non-federal sponsors

Salary and Benefits

$89,500 – $95,000 annually

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Colorado School of Mines is a public R1 STEM-focused research university focused on applied science and engineering, located in the foothills of the Rocky Mountains. Mines’ talented graduates and faculty bring knowledge and solutions to serve industry and benefit society. Mines is seeking a strategic leader for its Office of Research Administration to guide inside the research enterprise, partnering with faculty to secure and optimize world-leading research.

The Office of Finance, Administration and Operations (FA&O) provides critical support to our mission and strategic initiatives while managing $325 million in operating activity, stewarding $1 billion in assets, and supporting 1650 faculty and staff. Within FA&O, the Office Research Administration (ORA) provides oversight and stewardship for approximately $100 million of annual sponsored research funding. This position reports to the Senior Director of Business Services and is responsible for the overall financial management, including expense and deficit monitoring, financial reporting, cash management, revenue reconciliation, balance sheet activity, and closeout of sponsored projects for ORA.

The Associate Director is charged with building a team that is both strong technically and has a focus on providing high quality service to faculty and other campus partners. The leader is responsible for onboarding and training staff, complying with grant provisions, and ensuring transparent communications within the team, across FA&O and with the broader Research Enterprise. This position is responsible for ensuring that business processes and practices are efficient and effective, optimizing available technology and proactively considering campus needs. The Associate Director will collaborate and interact with many internal and external constituencies including campus administration and academic departments, other higher education institutions, governmental agencies, and the public. With an understanding of technology and future efficiencies with appropriate AI use, they will partner with technical experts to enhance financial and administrative systems, along with maintaining data integrity of the University financial system.

This position may be eligible for hybrid work in Colorado and requires a minimum of 3 day per week on campus in Golden, Colorado. Onboarding for this position includes introduction and integration with Research, Faculty, and campus partners. It will involve training on policies and procedures, and technical training opportunities for systems and technology required for this role.

As our next Research Accountant I, you will be responsible for the expense management of research grants and contracts in the Office of Research Administration (ORA). This position is key to the research team and serves as a resource to faculty and administrators regarding the financial administration of sponsored research awards. Essential duties include the set-up of new awards in the financial system, expense and account monitoring, financial reporting, financial closeout and other post-award financial analysis and support for sponsored awards.

As a Research Accountant, you will interpret federal, state and School terms and advise Mines’ research community on their application. This position requires critical thinking skills to apply regulatory interpretation to sponsored activity. You will also be responsible for independently compiling, analyzing, and presenting financial data. You will work with campus constituents including faculty and staff to manage and reconcile sponsored activity.

This position is currently hybrid; the successful candidate must commute to campus in Golden, Colorado on a regular basis.

Primary Responsibilities

Award set-up and modifications

• Transactional responsibilities include: Create new research accounts and amend existing accounts in the School’s financial system and ORA’s enterprise project tracking system. Utilize information obtained from the legal agreement, proposal documents and other project related documents. Decides appropriate financial codes to input into the School’s financial system to accurately administer and monitor awards in accordance with federal regulations, sponsor terms and conditions, and School policy.
• Become familiar with Sponsor agreement format, financial terms and conditions to be able to perform setup appropriately.

Award Financial Monitoring

• Monitor, review and reconcile award budgets, balances and expenses.   This includes deficit monitoring and expense review both pre-expenditure and post-expenditure. Expenses must be allowable, allocable, and reasonable in accordance with grant terms and conditions, the budget limits and period of performance.
• Review, approve, and perform transactional salary redistributions and journal entries as needed to ensure proper expenditure accounting.
• Identify, investigate and resolve discrepancies or errors found within research accounts. Resolution will require coordination with the applicable faculty members, ORA staff members, other departments and/or project sponsor, as applicable. 
• Assist the Property Manager in the Controller’s Office to ensure all equipment is titled, accounted and tagged properly within School systems and per regulations.
• Develop and/or update ad-hoc reports using data from the School’s systems or other database applications for tracking, diagnostic and financial analysis of sponsored activity.
• Become familiar with Uniform Guidance regulation to be able to perform financial monitoring appropriately.

Award Reporting

• Prepare and accurately submit required financial reports within sponsoring agency timeframes. This position will analyze the financial statements, supporting documentation and other necessary information for each research account to ensure accurate financial reports are submitted.
• Prepare and accurately submit required non-financial reports within sponsoring agency timeframes. This includes Property Reports, Patent Reports, Cost Share reports, etc.
• Utilize School systems to extract data needed for required reporting. Successfully navigate sponsor reporting systems to submit required reports.

Award Closeout

• Determines and performs all closeout actions required by sponsoring agency and School policy and procedures, including, but not limited to:
• Maintain a detailed tracking of closeout activities.
• Track all outstanding accounts receivable actions to successfully coordinate the process of financial closeout between the grant sub-ledger and the school’s General Ledger
• Perform final expense review and account reconciliation

Training and Process Improvement

• Provide guidance, advice, and training in policy, procedures, and regulations related to research administration to faculty, department administrators, college fiscal officers and other administrative departments.
• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.

Minimum Qualifications

Salary and Benefits

$64,000 – $70,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

At Mines, the Billing Systems Analyst I is responsible for the billing management of sponsored research projects in the Office of Research Administration (“ORA”). This is a key member of the research team and serves as a resource to sponsors, faculty, and campus administrators.

Billing for sponsored research is complex and includes many different components which requires critical thinking skills in addition to a strong accounting background. The Billing Analyst will apply accounting theories and understand generally accepted accounting principles (“GAAP”) in order to meet the job requirements and responsibilities.

Essential responsibilities include cash management, billing, accounts receivables, financial reporting, systems monitoring, and customer service. You will work independently, use your ability to research and resolve issues, strategically analyze financial reports, and consistently review processes and procedures, making recommendation for improvements. You will be responsible for handling a large amount of data, where attention to detail and timeliness is essential. Sound like you? Apply today!

Currently, this is a hybrid work environment; on campus presence is required on a regular basis based on business needs.

Primary Responsibilities

Billing set-up and modifications

• Transactional responsibilities include: Create new billing schedules and amend existing billing schedules in the School’s financial system and ORA’s enterprise project tracking system. Utilize information obtained from the legal agreement, proposal documents and other project related documents. Assign appropriate invoice type to awards as it aligns with the project instrument and billing payment terms. Register to sponsor sites as necessary in order to perform drawdowns or invoice submittal on a biweekly/monthly basis.
• Become familiar with Sponsor agreement format, financial terms and conditions to be able to perform billing setup appropriately.
• Become familiar with the School’s financial system in order to perform billing schedules correctly and also have the ability to perform corrections.

Invoicing

• Process, review, and submit the monthly, quarterly, and annual sponsor billing, paying close attention to detail.
• Have a thorough understanding and the ability to navigate through sponsor websites for submitting invoices or drawing down payments. Comprehend the different types of sponsor identification numbers to ensure invoices are approved and paid without difficulties. This position is responsible for ensuring that all invoices or requests for payment comply with the terms and conditions of the agreements. Understand and complete complicated sponsor required payment remittance forms, that require reconciling Mines’ chart of accounts with Sponsor predetermined cost categories. You must be knowledgeable in Excel with the ability to write formulas and create checks and balances to ensure sponsor remittance form is correct.
• Retrieving supporting documentation from the Mines financial document storage system(s) (receipts, financial detail reports, etc.) to attach to invoices upon submission as required by certain sponsors. You will need the ability to read and comprehend the School’s standard financial system reports for issues when a bill is not processing. This position also requires fully understanding the School’s financial system screens and functions of each.
• Recognize and research if a sponsor short pays an invoice. Follow-up with the appropriate ORA staff members to ensure the issue is resolved in a timely manner.
• Work with the Controller’s office when issues arise due to incorrect balances between the general ledger and sub-ledger account receivable activity. Be able to understand the issue how it occurred and what actions are needed to resolve the concerns. This position is responsible for the resolution.
• Monthly reconciliation of the School’s financial system unbilled report. Analyze and research any discrepancies, along with the necessary action to take (if applicable) in order for the expenses to be billed in the following month.
• Ability to read and interpret standard accounting reports produced monthly. Ability to use reasoning and judgement to determine report is accurate and contains no deviations requiring further review.
• Process disbursements to discharge Mines’ financial obligation to the sponsor (refunds) by reviewing award transaction history, verifying payments and expenses, and determining reason for refund. Complete all necessary forms as required and save back-up documentation.
• Complete billing review for award closeout by verifying billing is correct, payment made in full, and there are no unresolved billing discrepancies.
• Ensure that sponsor contact information is current so that invoices are sent to the appropriate contact person, email, and/or address, or required online system.
• Participate in the closeout process of an award by reviewing that a project has been fully invoiced and fully paid. Resolve any billing issues that may cause the delay of a closeout. Work in partnership with the Research Accountants to accomplish successful closeouts.
• Develop and/or update ad-hoc reports using data from Mines Financial System, Cognos or other database applications for tracking, diagnostic and financial analysis of sponsored activity.
• Be familiar with Mines fiscal policy and federal regulations related to billing and unallowable expenses.

Apply Payments

• Daily monitoring and recording of cash receipt transactions based on source documents and the electronic bank statement integration into Mines’ financial system. Perform payment application with precision. Researching as necessary to validate source for award to be credited.
• Recognizing when payment amount being applied is different than the amount due for an award. Determine what steps need to be taken to understand if account is financially correct.
• Monthly review of the grant holding account to verify payments listed are in the process of being posted to the correct award.
• Maintain proper supporting documentation for each cash receipt.
• Communicate to others in a timely manner when a cash receipt issue arises.
• Perform correction to misapplied payments, ensure a proper audit trail.
• Become familiar with sponsor payment types

Accounts Receivable Collections

• Prepare, understand, analyze, review, and research each account in the Aging Report in regards to collections. Perform collections on a daily/weekly basis to ensure outstanding invoices are being addressed.
• Using judgment of situation determine the most appropriate action to collect amount due in a timely manner.
• Escalate delinquent accounts to the Assistant Director of Post Award for further necessary action

Training and Process Improvement

• Actively participate in office wide process evaluation and reengineering efforts. Critically evaluate process and procedures with a goal of efficiency and optimal resource utilization. Make recommendations for improvements to management and lead improvement efforts if approved.
• This position is expected to maintain current procedural statements and manuals.

Minimum Qualifications

• Bachelor’s degree in accounting, finance, business administration or the equivalent in experience
• Two or more years of working knowledge of accounts receivables, cash receipts, and account reconciliations
• Aptitude for understanding and using complex federal invoicing websites
• Proficiency at reading and understanding terms and conditions in a legal document
• Demonstrated customer service skills, the ability to work effectively with a wide range of sponsor representatives in a diversity of businesses to include federal and state, and constituencies in a vibrant campus community
• Ability to meet multiple deadlines and deliver a quality, error free product
• Working knowledge of federal and other pertinent external research regulations.
• Ability to use spreadsheets, databases, presentation software, and enterprise financial systems
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines
• Analyzation and problem-solving skills including the ability to use independent judgment
• Effective oral and written communication skills
• Knowledge of standard invoice standards formatting, invoicing business processes.

Preferred Qualifications

• Higher Education, and/or government accounting experience
• GASB knowledge and experience
• Uniform Guidance knowledge

Salary and Benefits

$59,000 – $63,000 annual salary

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Bring your Research Accounting skills to Colorado School of Mines!

Colorado School of Mines is seeing our next Accountant III – Research, to lead the expense management of research grants and contracts in the Office of Research Administration (ORA). The person in this role is a key member of the research team and serves as a resource to faculty and administrators in the financial administration of sponsored research awards. Essential duties include the set-up of new awards in the financial system, expense and account monitoring, financial reporting, financial closeout and other post-award financial analysis and support for sponsored awards.

The Accountant III – Research interprets federal, state and Mines’ terms and advises Mines’ research community on their application. This position requires critical thinking skills to apply regulatory interpretation to sponsored activity. The Accountant III is also responsible for independently compiling, analyzing, and presenting financial data. Additionally, this team member works with campus constituents including faculty and staff to manage and reconcile sponsored activity.

This position requires regular campus presence in Golden, Colorado. Currently this position is hybrid, with at least two days per week in the office.

Primary Responsibilities

• Create new research accounts and amend existing accounts in Mines’ financial system and ORA’s enterprise project tracking system, utilizing information obtained from the legal agreement, proposal documents and other project related documents.
• Recognize gaps and develop, improve best practices and standard operating procedure as new policies, terms, clause arise to better perform award setup.
• Monitor, review and reconcile award budgets, balances and expenses. This includes deficit monitoring and expense review both pre-expenditure and post-expenditure.
• Work with the broader ORA team  to review deficit spending requests (currently, At-Risk Spending Requests) to determine if the financial risk to Mines is acceptable under current policy and practices.
• Review, approve, and perform salary redistributions and journal entries as needed to ensure proper expenditure accounting.
• Identify, investigate and resolve discrepancies or errors found within research accounts and coordinate with faculty members, ORA staff members, other departments and/or project sponsor, as applicable.  
• When allowed under the terms and conditions of the agreement, the Research Accountant will approve faculty requests for no-cost time extensions, budget deviations, and pre-award spending.
• Assist the Property Manager in the Controller’s Office to ensure all equipment is titled, accounted and tagged properly within School systems and per regulations.
• Develop and/or update ad-hoc reports using data from Banner, Cognos or other database applications for tracking, diagnostic and financial analysis of sponsored activity.
• Develop templates to improve and expedite financial administration of awards (i.e., tuition proportionate to salary calculation, re-budgeting, closeout workbook, etc.)
• Serve as subject expert on the financial monitoring of awards and provide training to staff on their applications, including financial and non-financial reporting.
• Prepare and accurately submit required financial reports within sponsoring agency timeframes. Analyze the financial statements, supporting documentation and other necessary information for each research account to ensure accurate financial reports are submitted.
• Prepare and accurately submit required non-financial reports within sponsoring agency timeframes. This includes Property Reports, Patent Reports, Cost Share reports, etc.
• Utilize School systems, such as Banner, Cognos and ORA’s project software, to extract data needed for required reporting. Successfully navigate sponsor reporting systems to submit required reports.
• Determines and performs all closeout actions required by sponsoring agency and School policy and procedures, including, but not limited to:
  • Maintain a detailed tracking of closeout activities
  • Track all outstanding accounts receivable actions to successfully coordinate the process of financial closeout between the grant sub-ledger and the school’s General Ledger
  • Perform final expense review and account reconciliation
• Serve as subject expert of award closeout and provide training to staff.
• Act as reviewer of award setups. Pull quality control reports to ensure accuracy.
• Act as approver for journal vouchers & salary redistribution performed by the Post Award team at ORA.
• Lead and provide staff training on policies & procedural changes that impact Sponsored Awards.

Minimum Qualifications

• Bachelor’s degree in accounting, finance, business administration or the equivalent in experience
• Five or more years of Sponsored Research accounting experience
• Demonstrate ability to serve as a subject expert in various topics related to research accounting & other post award administration responsibilities.
• Experience with a high-volume portfolio with a variety of different sponsors.
• Demonstrate ability to lead strategic initiatives, recognize opportunities for development and improve standard practices
• Working knowledge of federal and other pertinent external research regulations.
• Ability to use spreadsheets, databases, presentation software, and enterprise financial systems
• Demonstrated customer service skills, the ability to work effectively with a wide range of constituencies in a diverse community and ability to meet multiple deadlines 
• Analyzation and problem-solving skills including the ability to use independent judgment
• Effective oral and written communication skills

Preferred Qualifications

• Higher education, and/or government accounting experience
• Uniform Guidance knowledge
• GASB knowledge and experience

Salary and Benefits

$75,000 – $85,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

This temporary position is needed to assist AP with the current backlog of expense reports in addition to other accounting tasks to help us through year end.

The Temporary Travel and Expense Reimbursement Administrator is responsible for overseeing all aspects of employees, students and visitors expense reimbursements and report processing within Mines. This position plays a crucial role in ensuring timely and accurate processing of expenses, adhering to company policies and financial compliance.

Primary Job Duties

• Responsible for Initial preparation of travel and expense reports. Exhibit knowledge of Federal regulations governing travel and Mines Financial Policies in order to interpret and enforce them appropriately as it pertains to travel management for Mines.
• Create and review spend authorization requests.
• Assist campus /card holders to reconcile there Onecard charges in Workday.
• Provide a high level of customer service by answering questions, training and informing the campus community of the procedures and laws governing travel. 
• Audits the expense, receipts, and account codes to ensure correctness & university compliance and ensures proper approvals have been obtained prior to granting final approval and inputting reimbursements into the Finance System. Process payments at the request of the department. This includes but is not limited to reviewing backup documentation for appropriateness, completeness, correctness, and funding availability.

Minimum Qualifications

• Three (3) years of relevant experience in an occupation related to the work assigned to this position or a combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years.
• Experience in higher education, experience at Colorado School of Mines preferred.

Salary and Benefits

$25 – $27 per hour

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.

Colorado School of Mines is pleased to announce an opening for an Accounting Manager in the Controller’s office.

The Accounting Manager reports directly to the Associate Controller of Operations and provides strategic leadership to the Controller’s Office and financial management for the Colorado School of Mines. This position assists the Associate Controller create and analyze financial reports and presentations; collaboratively develops financial and accounting policies and procedures; ensures sound financial processes and internal controls; and provides document management in multiple audits performed by the State of Colorado, Federal Government and others as necessary.

This position will provide leadership in financial services for the institution and will represent the Controller’s office in a wide range of activities, committees, and meetings. The Accounting Manager will collaborate and interact with many internal and external constituents including campus administration and academic departments, other higher education institutions, State governmental agencies (e.g. OSC, OSA, OSPB and JBC staff), and the public. The Accounting Manager will oversee a minimum of three Accountant level positions on the General Accounting team for the Controller’s Office.

The Controller’s Office currently operates on a hybrid work model. Working from campus in Golden, Colorado at least weekly is required.

Primary Responsibilities

Financial Management, Compliance and Reporting

This role oversees financial management procedures, policies and strategies to administer compliance and reporting. It requires the ability to determine appropriate incorporation of regulations and generally accepted accounting principles (GAAP) applicable to the financial management of the institution. Examples include state-wide legislation; Governmental Accounting Standards Board pronouncements; federal and state regulations; bond requirements; and internal controls. This position will collaborate with key stakeholders within the institution. Examples of specific work include:

• Develop and implement financial policies, procedures, and strong internal controls
  • Review, analyze, and recommend appropriate accounting and financial policies and procedures that support University operations and employ best practices. Develop and provide training as needed for financial policies and processes
  • Develop, recommend, test and monitor strong accounting controls to ensure accuracy of reporting and mitigate potential risk of the misappropriation of funds.
  • Follow recommended process for and implement new GASB Standards, federal guidelines and other regulatory agencies

• Provide staff with direction in the implementation of state and/or federal regulations and develop opportunities to increase flexibility within operations. Examples include but are not limited to:
  • Observe, monitor, and provide feedback as appropriate for state fiscal legislation and the impact to Mines
  • Review potential accounting standards and provide input or responses that advocate for Mines

• Provide accurate and timely financial reports (both ad-hoc and routine) to campus constituents and external agencies. This requires detailed understanding of the financial data sets, data locations and the best methods for extracting/and or uploading information. Examples include, but are not limited to:
  • The annual financial statement package with accompanying notes
  • State of Colorado Exhibits and notes
  • Foundation and Endowment reporting

• Represent the Controller’s Office both internally and externally for campus wide committees, events, and meetings
  • Understand and advocate the financial position for Finance, Administration and Operations
  • Act as a contact for external audits (state and federal)
  • Serve as a liaison for campus constituents, gather feedback and improve processes to ensure seamless financial management

General Accounting Leadership

Provide leadership and management for the Controller’s Office General Accounting Unit. Includes daily accounting functions, which include cash, banking, accounts receivable, endowments and gifts, and research.

• Provide training, guidance and oversight of General Accounting, Cash Management, and Chart of Accounts, which includes Workday and State of Colorado CORE financial system
• Develop performance plans and evaluations for each direct report.
• Develop direct reports and professional development plans with staff and ensure training is provided to enhance the skills and knowledge base for the team.
• Develop and maintain policies and procedures covering the functional areas within the Controller’s Office General Accounting Unit.
• Develop and incorporate business process best practices to existing and new procedures.
• Provide support for campus constituents with a strong focus on customer service.
• Develop policies and procedures to meet the needs of strategic initiatives.

System Administration

Assist the Business Systems Functional Support Team (BSFS) with maximizing Workday utilization. This includes running monthly business processes for close, researching & testing system upgrades and staying informed on system enhancements and efficiency improvements.

• Ensure system upgrades are tested, implemented and communicated to campus partners.
• Oversee problem identification and resolution for system related issues impacting functional users and related data

Minimum Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• At least five (5) years of progressively responsible experience in financial accounting, budgeting, or financial management

• Thorough knowledge, understanding of, and experience with Generally Accepted Accounting Principles, and accounting pronouncements relating to public research universities such as the Governmental Accounting Standards Board (GASB)
• Experience with computerized accounting systems, spreadsheet applications and working with large complex data sets
• Experience with developing and delivering training, demonstrate excellent interpersonal and communications skills

Preferred Qualifications  

• Advanced coursework/degree in accounting or related field
• Higher Education Accounting/Finance experience
• CPA credentials
• Workday, Banner, or other similar ERP financial system experience
• Familiarity with the State of Colorado, public higher education, financial and accounting processes

Salary and Benefits

$90,000 – $100,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees.

Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes:

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Apply

Click here to apply.